Saturday
Saturday 19 September
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- 6:30amThe GreenSchedule
Make call on weather
Who: Bridget, Anna, Sarah, Roger
Deciding if the Green activities will move to wet weather venue, based on rain or wind · Arrivals: Izzy, Bridget, Roger
- 6:30am – 8:00amHallSchedule
Performance Area set up
Who: Izzy
- 6:30am – 8:00amHallSchedule
Green room set up
Who: Bridget, Anna
- 6:30am – 8:00amHallSchedule
Kitchen set up
Who: Bridget, Sarah, Nikkie
- 6:30am – 9:00am4 people neededJob
put up 4 marquees
Who: Roger, Jacob, Alex
Packing In
- 6:30am – 9:00am1 person neededJob
putting bean bags and Tarps cushions
Who: Fergus, Em
Packing In
- 6:30am – 9:00am2 people neededJob
Set up Junk puppet area
Who: Nikkie, Em
Packing In
- 6:30am – 9:00am2 people neededJob
Setting up paper bunrakau activity
Who: Sarah, Em
Packing In
- 6:30am – 9:00am2 people neededJob
bunting
Who: Roger, Jacob, Alex melini
Packing In
- 6:30am – 9:00am1 person neededJob
signage boards up
Who: Fergus, Sarah
Packing In
- 6:30am – 9:00amJob
setting up green rooms
Who: Bridget Hall, Anna Upsatirs/Ridgeway
Packing In
- 6:30am – 9:00amJob
bring lambe lambe tablesdownstairs
Who: Lambe person -Anna L, Keziah
Packing In
- 6:30am – 9:00am2 people neededJob
Bring tables from Hall to Green
Who: Fergus Jacob
Packing In
- 6:30am – 9:00amJob
set up extension cables
Who: Roger, Fergus
Packing In
- 6:30am – 9:00am1 person neededJob
chalk path betweeen VBC and ridgway
Who: Ken
Packing In
- 8:00am – 9:00amUpstairsSchedule
Set up workshop space (& waiting area)
Who: Beka, Avery
8AM General Call - crew & artists · Arrivals: Gala performers & Volunteers arrive
- 8:00am – 9:00amThe GreenSchedule
Set up the Green - OR - Wet weather venue
Who: All crew and vols
Install Gazebos (Chill Zone & Musicians); Bean bags from Hall; Power for Amy + Musicians + Parachute games, Icecream Van; Set up Junk Games
- 8:00am – 9:00amRidgewaySchedule
Set up the school hall
Who: All Crew and Vols
- 8:00am – 9:00amHallSchedule
Break for Welcome and initial induction
Who: Izzy, Cast & Crew
Health & Safety induction, welcome and thank yous, timeline overview for Gala
- 8:00am – 9:00amHallSchedule
Initial pack-in for shows
Who: Mary, Jon, Joey
- 8:00am – 9:00amThe GreenSchedule
Write Programme on Board
Who: Bridget & Sarah
- 8:00am – 9:00amDownstairs/RidgewaySchedule
Junk Puppet Making set up
Who: Leda & Cynthia
- 8:00am – 9:00am2 people neededJob
bring tables from green room in hall (Anna, Sarah left last night), set up chairs, do any workshop people need projector and do we need extension cords and assisting SM
Who: Beka
Packing in
- 8:00am – 2:30pm1 person neededJob
Ensuring smooth running of spaces changing set up between workshops, keeping an eye on time
Who: Beka
SM
- 8:30am – 9:00amHallSchedule
Box of Birds final checks
Who: Bridget & Roger
- 8:30am – 2:30pm1 person neededJob
Stage hand
Who: Isaac (tech 8.30 - 11am), Dom (tech 11 - 2pm)
Stage hand split
- 8:30am – 2:00pm1 person neededJob
meet with Sarah at 8.30, download humantix on phone, check people off as they come in. If there are spaces do doorsales
Who: Ken
ticket checking
- 9:00am – 9:30amThe GreenSchedule
FULL TEAM INDUCTION
Who: Everyone
Anna and Roger to lead ensemble welcome and H&S, lost child preceedure etc · Arrivals: Musicians Arrive?
- 9:00am – 9:30amThe GreenSchedule
Carnival team meeting
- 9:30am – 9:50amGreen/RidgewaySchedule
Musicians Set Up
- 9:30am – 9:50amHallSchedule
Touch tour opens for Box of Birds
Who: Bridget, Roger, Lauren, Julia
Arrivals: Public arrive
- 9:30am – 11:00amUpstairsSchedule
Workshop - Mechanisms
Who: Jon
- 10:00amHallSchedule
Showtime - Box of Birds
Who: Bridget & Roger
BOB and the BLENNZ equipment to be moved to Ridgeway in preparation for Workshop
- 10:00amGreen/RidgewaySchedule
Carnival begins
Carnival plan here
- 10:00am – 2:00pm2 people neededJob
Ushering
Who: Gay?
Ushering, split
- 10:00am – 2:00pmJob
Checking Toilets
Who: Bridget
Ushering, split
- 10:00am – 2:00pm1 person neededJob
MC
Who: Bridget
Ushering, split
- 10:00am – 1:00pm1 person neededJob
signing people up (Female) and engaging public
Who: Gurdip
assisting Amy
- 10:00am – 1:00pm2 people neededJob
Could dress up, floating and engaging with public available to guide people to different venues if requested. From 11.30-12.30 stick with Lambe lambe and manage queue
Who: Kody + friends
Ushering/wayfinding
- 10:00am – 12:00pm2 people neededJob
showing people how to make the puppets and engaging and playing with the pupppets
Who: Kodi + friends em
Bunrakau paper Puppets and 12 - 2pm
- 10:00am – 1:00pm2 people neededJob
engaging families and playing the games
Who: Nikkie + ?
Junk games
- 11:00amHallSchedule
Showtime - Migit and the Dragon
Who: Mary & Kerry
- 11:15am – 12:15pmUpstairsSchedule
Workshop - Bespoke Backpacks
Who: Sarah
- 12:00pm – 12:45pmHallSchedule
Showtime - Little Top Circus
Who: Jon
- 12:30pm – 1:30pmUpstairsSchedule
Workshop - Patterns for Puppet Heads
Who: Sarah
- 1:15pm – 2:00pmHallSchedule
Showtime - The Fish
Who: Joey
- 1:45pm – 2:00pmUpstairsSchedule
Workshop clean up begins
- 1:45pm – 2:00pm1 person neededJob
stand at entrance to the workshop and point the way - a bit of a rabbit warren
Who: Isaac
Meeter
- 1:45pm – 2:00pmJob
help set up chairs and check people in
Who: Anna
Set up
- 1:45pm – 2:00pmJob
Set up projector
Who: Leda
Set up
- 2:00pm – 3:00pmGreen/RidgewaySchedule
Carnival ends - Pack down KidsZone
- 2:00pm – 5:00pmRidgewaySchedule
BLENNZ Workshop begins
Who: Lauren & Julia
- 2:00pm – 5:30pmHallSchedule
Prep Hall for evening
- 2:00pm – 3:00pm5 people neededJob
taking down marquees, returning tables and beanbags and bunting, picking up any rubbish
Who: Fergus, John Armstrong, Jacob, Alex Melini, Ken, Em
Packing up
- 2:00pm – 3:00pm1 person neededJob
Toilet cleaning - check between workshops
Who: Beka
Packing up
- 2:00pm – 3:00pm1 person neededJob
Pack up Upstairs
Who: Beka, Ken,
- 2:00pm – 5:15pm5 people neededJob
B make a list of all Set up jobs
Who: Roger, Liv, Ren, Jen, Keziah
Packing In
- 2:00pm – 8:00pm3 people neededJob
Catering
Who: Bridget, Sarah, Nikkie
- 5:00pm – 8:00pm2 people neededJob
Ushering/Serving
Who: Liv, Jen
- 5:30pm – 5:45pmHallSchedule
Drinks
Arrivals: Audience arrive
- 5:45pm – 5:55pmHallSchedule
Karakia/Opening circle of hands
- 6:00pm – 6:40pmHallSchedule
Showtime - The Fish
Who: Joey
- 6:50pm – 7:40pmHallSchedule
Dinner Time
- 7:00pm – 7:45pmHallSchedule
Showtime - Lambe Lambe Lambe
Who: Beka, Keziah, Stpeh
- 7:45pm – 9:00pmHallSchedule
Puppet Cabaret & Films
- 9:00pm – 10:00pmHallSchedule
Clean up
- 9:00pm – 10:00pmHallSchedule
Preset hall for Sunday
- 9:30pm – 10:30pm5 people neededJob
Packing out
Who: Roger, Bridget, Sarah, Jon, Dom
- No time givenJob
set up and run paper crafts with children
Who: Griffin, Fig Quinn, Em 12 - 2pm
Paper crafts
- No time given2 people neededJob
Asssisting Kerry and Mary sit up sound equipment
Who: Roger, Fergus
Parachute Games
- No time given1 person neededJob
taking photos
Who: Jacob, Natalia
Photographing carnival
- No time given4 people neededJob
2 30min slots flying roses bird and interacting with public
Who: Steph, Kodi +friends, Olivia
Rose's bird
- No time given1 person neededJob
Jon
Who: Jen
photographer
- No time given1 person neededJob
Ally
Who: Jen
photographer
- No time given1 person neededJob
Sarah
Who: Beka
photographer
- No time givenJob
photographer
Who: katie querin
- No time givenJob
clean up space and put furniature away
Who: Anna, Isaac
Pack out
- No time givenJob
provide afternoon tea
Who: Anna
Tea and Coffe
- No time givenJob
MC
Who: Eli
- No time givenJob
Stage Manager
Who: Izzy
- No time givenJob
Stage hands
Who: Dom, Bethany
- No time givenJob
Roger on entry, Steph for Dinner
Who: Steph, Josh, Roger
musicians
- No time givenJob
photography
Who: Jacob, Natalia